Administrator biurowy
Branża / kategoria Sekretariat / Recepcja, Wsparcie administracyjne, Zarządzanie biurem
Podstawowe
Wymiar pracy
Pełny etat, Część etatu
Wynagrodzenie
9000
zł
Rodzaj umowy
Umowa o pracę
Charakter pracy
Stacjonarna, Zdalna, Hybrydowa
Poziom stanowiska
Specjalista, Pracownik biurowy
Operations and Administration Specialist
Professional Summary
I am an operations and administration specialist with 9+ years of experience managing high volume documentation, ensuring regulatory compliance and ensuring clear communication between departments. Experienced in driving process improvements and maintaining data accuracy in fast paced, international environments. I am looking for work which offers opportunities for professional development and personal growth.
Skills
Work Experience
New Mexico State University – Las Cruces, NM, USA
Administration Specialist – Admissions
Jan 2020 – Apr 2025
Education
Bachelor of Science in Philosophy
University of Wisconsin – Stevens Point, WI, USA
Sept 2015 – Dec 2018
Certificate
Career Turn
Kraków, Poland
Jul 2024- Nov 2024
Professional Summary
I am an operations and administration specialist with 9+ years of experience managing high volume documentation, ensuring regulatory compliance and ensuring clear communication between departments. Experienced in driving process improvements and maintaining data accuracy in fast paced, international environments. I am looking for work which offers opportunities for professional development and personal growth.
Skills
- Native English speaker and fluent in Polish
- Experience in Shared Service Center
- Proficiency in Microsoft Office Suite, including MS Teams and Outlook
- Ensures proper handling of confidential and sensitive data (GDPR, FERPA)
- Excellent in prioritization of tasks, time management, and organizational skills
- Ability to prioritize and manage multiple responsibilities in a fast-paced environment
- Proactive, independent, and solutions-oriented mindset
- Experience working in a dynamic environment with international stakeholders
- Proven experience in calendar and email management
- Proficient in word processing, file managing, and records keeping software
- Flexible and service-minded
Work Experience
New Mexico State University – Las Cruces, NM, USA
Administration Specialist – Admissions
Jan 2020 – Apr 2025
- Processed and validated student records in high volume (applications, transcripts, financial documents), ensuring compliance with institutional, federal, and accreditation standards.
- Was the single point of contact for document related communication between students and inter-departmental staff.
- Identified and worked on opportunities for continuous improvement and development of the universities document management system (DMS).
- Created and maintained documentation and performed quality control of documents.
- Provided daily support in setting up meetings, travel arrangements and expense management.
- Routinely performed gathering of data, compiling of information, and preparing reports.
- Provided information to students on documents necessary for admission such as completed application forms, standardized test scores, school transcripts, diplomas and financial aid documents.
- Made admission decisions and informed students of being accepted into the university. If not accepted, recommended programs which would make the student admissible at a later date.
- Practiced data protection and confidentiality protocols (FERPA).
- Made recommendations for potential process improvements.
Education
Bachelor of Science in Philosophy
University of Wisconsin – Stevens Point, WI, USA
Sept 2015 – Dec 2018
Certificate
Career Turn
Kraków, Poland
Jul 2024- Nov 2024
- Received introductory training in IT areas such as Power BI, Agile, cloud computing and introduction to AI.
- Obtained structured training in GDPR, labor law and data protection practices; may be used in ensuring compliance with EU regulations and handling sensitive employee data in accordance with corporate and legal standards.
- Obtained structured training in project management and workflow organization; may be used to manage approval processes, track project files and action items, and assist with project cost controlling and reporting.
- Obtained structured training in advanced data processing and report preparation; may be used for creating and submitting expense reports, tracking invoices and receipts, and reviewing claims for consistency and compliance with local policies.
Języki obce
Angielski
Biegły
Data dodania ogłoszenia: 02.04.2026
ID oferty: 66387752
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