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Business Support Senior Administrative Assistant (English&German)

Ogłoszenie nieaktualne

Business Support Senior Administrative Assistant (English&German)

Firma
Wymiar pracy
Pełny etat
Rodzaj umowy
Umowa o pracę
Branża / kategoria
Stanowiska asystenckie,
Wsparcie administracyjne
Poziom stanowiska
Specjalista,
Asystent
Charakter pracy
Hybrydowa
Wymagane doświadczenie
Tak
Rekrutacja online
Tak

Job purpose:
 
Support manager(s) and execute administrative tasks with a high level of pro-activity and complexity according to process and company values (DSO principles), contribution to process improvements and trainings.
 
What you do:
 
  • Direct cooperation with manager/s, providing business support and executing requests with a high level of complexity according to process documentation (ex. calendar, travel and meetings management)
  • Understand, monitor and take proper action regarding KPIs
  • Support, follow-up, escalate and seek for solutions of identified issues across teams
  • Propose and contribute to process improvements and identify process exceptions, update official process documentation
  • Prepare and conduct internal trainings (process and tools related) in form of 1:1 work shadowing or/and group trainings
  • Organize and participate in problem solving groups
  • Peer advice and support to the team in daily tasks
  • Support TL, experts and the team in operational topics, follow-up on issues/escalations
  • Preparation and creation of training material (internal)                                 
  • Provide knowledge transfers and trainings to new hires

Who you are:  
  • Experience in Shared Service Center Set-up
  • Proven professional experience (4-8 years) in the respective position
  • Have an advanced knowledge of the relevant IT systems (ex. SmartBuy, Concur)
  • Ability to use Microsoft Office 365 on advanced level
  • Understanding of the main and related Business Support processes 
  • English at least C1, fluent in written and spoken; as a second language German would be an advantage
  • Strong communication skills with stakeholders of all levels
  • Ability to work independently and to work collaboratively within a team
  • Ability to operate in a highly intercultural environment
  • Extraordinary customer service skills
  • Dedication and accuracy
  • Organizational skills, motivation and eagerness to learn
  • Flexibility in accepting new challenges (e.g. transitions, projects)
  • Strong interpersonal and problem-solving skills required for investigating, responding and solving stakeholder issue
  • Proactive attitude
  • Ability to plan ahead and work adequately to meet tight deadlines
  • Ability to moderate remote and onsite meetings & events

Prosimy o dodanie klauzuli:

I consent to the processing of my personal data by Bayer Sp. z o.o. with its registered office in Al. Jerozolimskie 158 02-326 Warszawa for the purposes of the recruitment process.

By sending your application, you consent to the processing of your personal data on the above terms for the purposes of a given recruitment project. After its completion, your CV will be deleted from the Administrator's database. If you consent to the processing of the submitted data in subsequent recruitment projects, it is necessary to give additional consent in the application form.

Personal data will be processed in connection with the ongoing recruitment process, and after giving consent to future recruitment on the basis of Article 6(1)(a), and in the field of image, Article 9(1)(a) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR).

Personal data will be stored until the candidate's consent to the processing of their data for these purposes is withdrawn, but in the case of recruitment no longer than 2 years.
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Data dodania ogłoszenia: 08.11.2024

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