Junior Office & Event Specialist

Hey, we are Widelab Product Design Studio! We support global start-ups and corporations by providing them with Product Design, Brand Design, Development, and No-code Development. We work with fast-growing and ambitious companies. 99% of our clients are Global and one of the fastest-growing companies in the world, such as Hopin, CloudKitchens, and companies from the S&P 500.
We are a team of almost 60 empathetic, ambitious, flexible, kind, and genuine professionals. Each of us is different, and we really value that. We are:

• design-driven
• empathic
• proactive

We are introverts, extroverts, and sensitive people who like challenges. What we have in common is that we love our work, we constantly want to develop it, and we perform our tasks at the highest level of quality while being kind and supportive to each other.

We are currently looking for a Junior Office and Event Specialist to join our Team.
In this role, you will support our Office & Event Team, taking charge of various administrative tasks, HR support, and event organization. You'll work in a hybrid model (we have an office in a really cool co-working space in Gdańsk Olivia Business Center) - with flexible hours, because life isn't only about work :)

You're a full-time student? that's perfectly fine! We’re flexible and can adjust the work schedule to fit around your classes.

What do we expect from you?

• Well-organized and proactive: You can work independently, take the initiative, and stay organized in a fast-paced environment.
• Attention to detail: You have a keen eye for accuracy and ensure that every task is completed thoroughly.
• Direct, professional, and friendly communication: You’re approachable and can communicate effectively with team members and clients.
• Flexibility and adaptability: You’re ready to handle diverse tasks and challenges as they arise.
• Creativity: You enjoy thinking outside the box and coming up with innovative solutions.
• People-oriented: You like interacting with others and building strong relationships within the team.
• Can-do attitude: You possess a willingness to learn and tackle challenges head-on.
• Logical thinking: You have the ability to connect the dots and analyze situations critically.
• Proficiency in English at a B2 level or higher, enabling effective communication with international colleagues and clients.

Your tasks will include:

1. Administrative support:
   • Preparing summary sheets and reports.
   • Monitoring revenues and sending payment reminders.
   • Archiving documents and managing company correspondence.
   • Handling office supplies and organizing visits to post offices or shipping points.
   • Preparing and tracking packages for clients.
   • Conducting research and providing administrative support for basic accounting and legal issues.
   • Monitoring competitors’ activities and preparing simple analyses.
   • Assisting in organizing social media activities.
2. HR support:
   • Tracking employee leave and sick days.
   • Assisting in creating surveys and monitoring results.
   • Helping manage employee benefits (e.g., Multisport, Luxmed) and preparing summaries for accounting.
   • Supporting ad-hoc tasks.
3. Event organization and logistics support:
   • Assisting in organizing company events (e.g., meetings, conferences, team-building trips) – including gathering quotes from suppliers.
   • Supporting purchases (both online and in-person).

What do we offer?

• Part-time (1/2) employment based on B2B/mandate/for specific work contract.
• Apple MacBook + hardware replacement every three years, so you can work comfortably.
• A development budget for courses, books, conferences, mentoring, etc., so you can be the best version of yourself.
• A perk budget to use as you wish (training, additional days off, physiotherapist, comfortable desk, etc.)
• Meetings with experts on design, well-being, self-presentation, time management, and more.
• Team integration meetings if you want to make some friends here.
• Games and parties online if that’s your vibe.
• And of course, we appreciate you and your work – we know how much effort everyone puts in!

Sounds good? Let's get to know each other better!
Send us your application at j...@widel... Wyświetl e-mail

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• See our designs at Dribbble - dribbble.com/widelab
• Visit our website - www.widelab.co
• Read what customers say about us at Clutch
• See our publications on IG and LinkedIn - instagram.com/widelab.co/ & www.linkedin.com/company/widelab